| Processing name | Academic Reputation Management |
| Controller | Czech University of Life Sciences in Prague (CZU) |
| Purpose of processing | Identification and contacting of international academics who have an academic or research connection to CZU, in particular through scientific cooperation, co-authorship or citation of scientific publications. The purpose is to inform selected academics about the possibility of consenting to the transfer of their professional contact details to QS Quacquarelli Symonds for participation in the QS Academic Reputation Survey. |
| Legal basis | Legitimate interest of the controller (Article 6(1)(f) GDPR) for the identification and initial contacting of academics in connection with the development and evaluation of CZU's international academic reputation and its participation in international university rankings. Consent of the data subject (Article 6(1)(a) GDPR) for the subsequent disclosure of professional contact details to QS Quacquarelli Symonds. |
| Source of personal data | Personal data are obtained from publicly available academic and scientific information sources, in particular OpenAlex, and are provided to CZU as part of the Academic Reputation Management service by measuresHE Ltd. |
| Category of subjects | Academics and researchers outside CZU who have an identified academic or research connection to CZU or its researchers, in particular through co-authorship or citation of scientific publications. |
| Storage period | Personal data are stored for a maximum period of 36 months. |
| Personal data processed | Name and surname, professional e-mail address, institution and country, academic/research field, information about relevant scientific publications and the academic connection to CZU, in particular co-authorship or citation. Where applicable, professional position is also processed. |
| External data processor | measuresHE Ltd, United Kingdom – preparation and provision of data for Academic Reputation Management, subject to the contractual role actually agreed with CZU. |
| Recipients of personal data | QS Quacquarelli Symonds – name, professional position, institution and professional e-mail address are disclosed to QS only where the data subject has explicitly consented to such disclosure. |
| Transfer to 3rd countries | Personal data may be transferred outside the European Economic Area (EEA) only in accordance with the applicable requirements of the GDPR and with appropriate safeguards in place. |
| Information system | Microsoft 365 (including Microsoft Forms) and other CZU systems used for administration of the Academic Reputation Management campaign. |
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Information system protection |
Personal data are processed within systems with access restricted to authorized persons. Access to personal data is managed using appropriate access rights and organizational and technical security measures. |
| Further information about data processing at CZU | The general rules of personal data processing at the CZU, including the rights of the Data subject and how to apply them are available in the General information on personal data processing tab |
